Applications arriving by email or form are read by AI, scored against your job description with reasons, and ranked in a sheet. Shortlisted people get your interview link.
Companies and agencies hiring for roles that attract 50 or more applications.
GMGmail
AI model
GSGoogle Sheets
See it work
An illustration of the workflow we set up, not a screen recording
How it runs · 6 steps
Starts whenA new application email or form submission
Step 1, Gmail: Application arrives. Passes on: Email + CV (PDF or Word).
Step 2, n8n: Pulls the text out of the CV. Passes on: Name, contact, experience, skills.
Step 3, AI model: AI scores it against your job description. Passes on: Score out of 10 + reasons + gaps.
Step 4, Google Sheets: Adds the candidate to your ranked sheet. Passes on: Row: name, score, reasons, CV link.
Step 5, Your team: You mark who to shortlist. Passes on: Shortlist · hold · reject.
Step 6, Gmail: Shortlisted people get your interview link. Passes on: Email: next step + booking link.
Result: A ranked list with reasons, and interviews booked by the candidates themselves.
GMGmailApplication arrives
n8nPulls the text out of the CV
AI modelAI scores it against your job description
GSGoogle SheetsAdds the candidate to your ranked sheet
Your teamYou mark who to shortlist
GMGmailShortlisted people get your interview link
Step 1 of 6 · GmailApplication arrives
DataEmail + CV (PDF or Word)
GM
1. GmailApplication arrivesEmail + CV (PDF or Word)
2. n8nPulls the text out of the CVName, contact, experience, skills
3. AI modelAI scores it against your job descriptionScore out of 10 + reasons + gaps
GS
4. Google SheetsAdds the candidate to your ranked sheetRow: name, score, reasons, CV link
5. Your teamYou mark who to shortlistShortlist · hold · reject
GM
6. GmailShortlisted people get your interview linkEmail: next step + booking link
Result
A ranked list with reasons, and interviews booked by the candidates themselves.
Before and after.
Before · by hand
Someone opens every CV, skims it, and keeps a rough list in their head. Good candidates wait a week, and there is no record of why anyone was turned down.
After · once it runs
Every CV is read the same way against the same criteria within minutes; you see a ranked list with reasons and make the decisions. Typically saves 2–3 minutes a CV, several hours per opening.
Time savings are typical figures for the size of business described, not a promise. Yours depend on your volumes.
What you get
The workflow, built and running in your own n8n account
Setup: we connect it to your accounts and switch it on
A test run with your own data before handover
A short written guide: what it does, how to pause it, what to check
Scoring criteria for your first role, written with you, and a guide to add new roles
30 days of fixes after handover
What you provide
The inbox or form where applications arrive
An OpenAI or Anthropic (Claude) API key (we help you create one)
Your job description and must-haves
A Calendly link or Google Calendar for interviews
Somewhere for n8n to run: an n8n Cloud plan, or your own server (we can install n8n on it)
How we build it
Built when you order, in about 6 working days.
01
You order
Send the form with this automation named. We reply within one working day with what we need from you and how to pay.
02
We connect your accounts
You give us access to the apps under ‘What you provide’. We build the workflow in your n8n account and connect each app.
03
We test it with your data
We run it on real examples from your business, fix anything that does not fit, and show you the results.
04
Handover
You get the written guide and it keeps running. Typically 6 working days from access to handover, then 30 days of fixes.
Questions buyers ask
+Is it ready to download?
No. Nothing is pre-installed. When you order, we build this workflow in your own account, connect your apps, test it with your data and hand it over, typically 6 working days after we have your access.
+What else will I pay for?
The AI provider bills per use, usually a rupee or less per CV. n8n is free to self-host on your own server; n8n Cloud has its own monthly plans. You pay those providers directly, not us.
+Can you host it for us instead?
Yes, with the optional Care plan: ₹999 a month for one automation, or ₹1,999 for up to five or any one pack ($29 and $49 outside India). We run n8n for you, keep your app connections in n8n's encrypted credential store, fix failed runs and renew expiring connections. Cancel any time and we move the workflow into your own n8n account.
+Can you adjust it to how we work?
Small changes that keep the same flow, such as message wording, fields, timings or who gets alerted, are part of setup. Anything that adds apps or steps is quoted before we start, and bigger builds are our custom automation service.
+What happens after the 30 days?
It keeps running in your account; it does not stop if you stop working with us. Fixes or changes after the 30 days are quoted when you need them.
+Who can see our data?
The workflow runs in your own account, so your data moves between your own apps. We need access while we set it up and during the 30 days of fixes; you can remove that access whenever you like. On the Care plan it runs in n8n on our server instead: your data passes through it on its way between your apps, and your app connections are stored encrypted.
+Can it run on Make or Zapier instead?
This one we build on n8n only, because its steps need what n8n does well and the others do not, or not at the same cost.
+Does the AI reject people?
No. It scores and explains; a person on your team decides who moves on. A rejection email goes out only when someone marks a candidate as rejected.
Want this one, or something a little different?
If this is what you need, fill in the form and we will set it up for you. If it is not quite right, we build custom automations too. Tell us what you need.
Add a joiner to a sheet and the rest happens: welcome email, document checklist, company email account, tasks for IT and the manager, and day-1 and week-1 check-ins.
Employees apply on a short form, the manager approves or rejects in one tap on Slack or email, and the leave register and team calendar update themselves.