FactoryOS

What it does

Items

Raw materials, semi-finished parts, finished goods and consumables, each with a stock unit and an alternate unit (buy bearings by the box, use them by the piece), HSN, GST rate, reorder level, standard cost and usual supplier.

Bills of materials

Components with quantity and scrap %, multi-level (a sub-assembly has its own BOM), loops refused before they are saved, a full explosion for any quantity, and a cost roll-up through every level that you can apply to the standard cost in one click.

Purchase

Purchase orders from draft to approved, goods receipts against the PO with accepted and rejected quantity and partial deliveries, the supplier's bill booked from the receipt, supplier payments, and a pending-PO report that flags late deliveries.

Production

Work orders for stock or straight from a sales order line, each with its own copy of the BOM; material requirement against store stock; material issue to the shop floor; production entries for good, rejected (with a reason) and scrap; progress, status and work-in-progress value; a printable job card.

Planning

One shortage report for every open sales order and work order: stock, open purchase orders and running work orders are netted, sub-assemblies are exploded level by level, and each supplier's shortages become a draft purchase order in one click. Optionally tops stock up to reorder levels.

Stock

Several stores and warehouses, transfers, adjustments that always carry a reason, a ledger for every item with running balance, weighted-average valuation and a low-stock list.

Sales and GST

Customers, sales orders, delivery challans with partial dispatch, and GST tax invoices made from challans: CGST and SGST or IGST from the place of supply, HSN summary, amount in words and a UPI QR code. Receipts, receivables ageing, and invoices and payment reminders sent on WhatsApp.

Documents

A4 purchase orders, goods receipt notes, job cards, delivery challans and tax invoices on your letterhead. Purchase orders and invoices have a private link your supplier or customer opens without signing in.

Security

Bank details encrypted with AES-256-GCM · passwords hashed with bcrypt · role checks on the server for every page and action · login lockout after repeated failures · security headers · an audit log of sign-ins, changes and exports · optional encrypted backups · 19 automated security tests.

Team

Seven roles: Owner, Admin, Purchase, Production, Stores, Sales and Accounts. Each sees only its own work, every action is checked again on the server, stores and sales staff never see costs, and an audit log records every change.

Tested: 39 automated tests on the BOM, planning, costing, stock and GST engine, the role rules and security, an end-to-end test that runs a purchase order through receipt, bill, work order, material issue, production, sales order, dispatch, invoice and payment, a browser check of every page signed in as all seven roles on desktop and phone, and 10 end-to-end security tests.