Data that moves itself between tools
Orders, invoices, payments and stock figures pass between your email, your spreadsheets and your ERP without anyone retyping them. If two systems hold the same number, only one person should ever enter it.
Automate the work nobody should be doing by hand.
Invoices retyped from email into Tally. Approvals chased on WhatsApp. The same report rebuilt in Excel every Monday. We find that work, count what it costs in hours, and take it off your team.
For operations, finance and service heads at established companies.
Where the hours go
Pick a process. Watch the week collapse.
Three processes we are asked about most. Switch between them, then switch each one to what it looks like once the manual steps are gone.
Accounts payable
The invoice arrives as a PDF and gets typed into Tally by hand. Every supplier, every week.
9.5hrs / week
8.5 hrsgiven back each week
408 hrsa year, over 48 working weeks
- 01Invoice arrives by email, downloaded and filedBy handAccounts assistantOutlook1.3 hrs
- 02Checked line by line against the purchase orderBy handAccounts assistantExcel2 hrs
- 03Entered into Tally by handBy handAccounts assistantTally2.8 hrs
- 04Approval chased over WhatsApp and phoneBy handAccounts executiveWhatsApp1.8 hrs
- 05Payment status updated in the trackerBy handAccounts executiveGoogle Sheets0.8 hrs
- 06Answering suppliers asking where their payment isBy handAccounts executiveOutlook1 hr
Illustrative — These are composites of the kind of work we find, not a record of any client engagement. Your audit produces your own numbers.
What we build
Named by what it does for you.
There is no product to buy here. Each of these is assembled against your process, inside the systems you already run.
Approvals that chase themselves
A purchase order over a threshold goes to the right person, waits, reminds them, and records who approved what and when. Nothing sits in an inbox for four days.
Reports that arrive already made
The Monday report lands on Monday, built from the same source every week. Nobody spends a morning exporting, pasting and reconciling before the meeting.
Documents read without typing
Invoices, purchase orders, delivery challans and bank statements arriving as PDFs or scans are read, checked against what you already hold, and posted. Anything that does not match goes to a person instead of being guessed at.
First responses drafted for you
Routine customer and supplier emails come back as a draft with the order details already pulled in. Your people edit and send rather than write from nothing. Nothing goes out unread.
An assistant that knows your documents
Your SOPs, specifications, price lists and past quotations become something staff can ask questions of in plain language, with an answer that cites the document it came from.
How we work
We count the hours before we quote to remove them.
Automation sold on a demo automates the process a company thinks it has. We start by watching the real one, including the workarounds nobody has written down.
Requirements
We sit with the people doing the work and watch the process as it actually runs, not as the manual describes it.
- A written map of the process, step by step
- The systems it touches and where it currently breaks
Measure
Every step gets a number: how often it happens and how long it takes. That is what decides which one is worth automating first.
- Hours per month against each step, counted not guessed
- A ranked list, most expensive step first
Design
How the automation will run, what it does when something is missing, and who it escalates to when it cannot decide.
- The flow, including the failure paths
- What stays a human decision, and why
Build
Built against your real systems, priced per automation from the ranked list, most expensive step first.
- The automation running against your own data
- Logging you can read without calling us
QA
We feed it the awkward cases — the missing field, the duplicate, the supplier who sends a photograph of an invoice.
- A tested set of edge cases, including the ones that must fail loudly
- Alerting on anything that stops running
Parallel run
The automation runs alongside the manual process until the two agree. Nobody is asked to trust it on day one.
- A comparison of the two, over real volume
- Sign-off from the team whose work it changes
Handover
Your team gets the credentials, the documentation and the training to change it without us.
- Accounts and credentials in your organisation, not ours
- A written runbook and a training session with the team
The audit is a fixed fee, agreed in writing before we start.
It is quoted after a short call, once we know how many processes and how many people are involved. The fee is the same whether or not you go on to automate anything, and the process map is yours to keep either way.
Selected work
Things we have built.
What the software does and what it was built with. No client names — where work was commissioned, the client owns it.
An AI-native automation platform: agents, visual workflows and desktop RPA.
Read the case study →React · TypeScript · Node.js
AI cash monitoring and POS reconciliation over existing CCTV.
Read the case study →Desktop applicationPython · Computer vision · Electron
A service that retrieves tax statements on a taxpayer's behalf.
Read the case study →Backend API servicePython · FastAPI · Headless browser
A bot integrated with an on-premise Lotus Domino server.
Read the case study →Enterprise client's internal systemNode.js · TypeScript · Lotus Domino
Work built by the Leapforge team. Where a product is live the case study links to it; where it sits behind a sign-in, it says so.
Where we work
Inside the systems you already run.
Replacing a working system is expensive, slow, and usually unnecessary. We build in the gaps between what you have rather than asking you to move.
Accounting and ERP
Reading and posting entries without anyone retyping them.
- Tally
- Zoho Books
- SAP
- Busy
- Marg
- QuickBooks
Spreadsheets and files
The system half your company actually runs on.
- Excel
- Google Sheets
- CSV exports
- PDF and scanned documents
Email and messaging
Where the work arrives before it reaches any system.
- Gmail
- Outlook
- WhatsApp Business
- Shared inboxes
Sales, service and commerce
Keeping the customer record the same in every place it appears.
- Salesforce
- Zoho CRM
- Freshdesk
- Shopify
- WooCommerce
Your own systems
Including the ones with no documentation and no API.
- In-house databases
- Legacy desktop software
- SQL Server and MySQL
- Internal REST APIs
Product names are the trademarks of their respective owners. We build integrations with these systems; we are not affiliated with, endorsed by, or a certified partner of any of them.
Ready to discuss?
Tell us which process is costing you the most hours. We will count what it actually costs before anyone talks about building anything.